Looking for a creative way to manage multiple tasks and be productive during your work day?
Recently, I was asking myself the same thing. With so many things to do and distractions, it's easy to lose focus and jump around from one thing to another. Unfortunately, this is often less productive and then it's hard to dive deep into a project and do it well. And focus creates success. Being a visual person (as many creatively-minded business owners are), I created a system of decorative scrapbook-style cards to help me focus on each task at hand.
First, I identified several main timeblock categories to schedule during my week, such as:
Design Client Projects
Marketing - Website
I created unique cards for each category with scrapbooking supplies such as decorative papers, markers and edging scissors. Use your favorite materials and get creative! Printing out graphic icons or fonts on cardstock would work well too. If certain colors resonate with you, consider color-coordinating the categories as well. For example, I matched green/red with money-making activities and yellow/orange for creative activities. Then, I decorated a simple copy holder to display the cards. Business card holders, small decorative boxes or wood blocks would work well too.
I schedule blocks of time for top priority categories on a weekly to do list. Try to spend the most time on your top one to three priorities. Remember focus is key. You can achieve more if you focus on one task at a time rather than trying to do six things all at once. Once I have planned my timeblocks, I place the card right in front of me so that I have a visual tool to maintain focus. Try it!
Another creative tool I use is inspirational quotes to generate excitement and enthusiasm for my goals. Try displaying a new quote on your desk each week. Write your own or find quotes from inspirational websites.
The cards would also work well for highlighting your goals. If you have a monetary goal or number of clients goal, try displaying that too as a visual reminder. Or better yet, write down a goal as if you've already achieved it. "Three new clients this week!" "$5,000" "Publisher Contract"
Not only does this build positive energy which you need for success, it also helps keep you focused on your tasks and goals :)